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Exchange Server
is a powerful email messaging system targeted at the corporate marketplace,
that is increasingly being used within schools because of its competitive
pricing and the ease of administration when compared to some web-mail
based solutions.
As more and
more schools begin to take advantage of this situation some disadvantages
of using such a powerful product in a school environment are being
realised. Most notably issues arising from the flexibility
afforded students by the preferred client software ‘Microsoft Outlook’.
Outlook’s
flexibility, essential to business users, can cause problems when
used in schools. Some of the issues are minor, but some can
result in considerable inconvenience, expense and lasting damage
to the school’s reputation.
It is with
these issues in mind that RedFox developed MiniMail, a mail client
for Microsoft Exchange designed to co-exist on computers with Microsoft
Outlook. MiniMail has a simplified user interface, ‘Outlook
without the bells and whistles’ and it allows you to gain control
of how email is used in your school.
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Language Filter
MiniMail’s language filter will help avoid individuals
inside or outside the school being exposed to offensive language
sent by students on your network. You can specify what language
is unacceptable and, if you want, have MiniMail inform you of any
unacceptable use. The language filter will also prevent students
being exposed to offensive emails sent from outside your network.
File Attachment Limitations
Limit the likelihood of students introducing a virus or hacking
tool onto your network (and reduce your expenditure on disk storage)
by limiting the type and quantity of files users can send or receive
via email.
Message Distribution Control
Avoid students sending messages to everyone in the school with an
email address (including the Head) by limiting the maximum number
of message recipients’ a user can select.
Run From Anywhere
MiniMail
can reduce the time and energy required to configure the mail client
for each user on every computer to zero by dynamically setting the
user’s details the first time they use the program on each computer.
Centralised Administration
A considerable amount of time can be saved, when making setting
changes and security policy updates, as MiniMail can be configured
to apply changes made at any computer network-wide, rather than
having to visit each computer individually.
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